The average Indian travel agent spends 2–3 hours per day on quotation creation. That's time that could be spent on client relationships, vendor negotiations, or simply closing more deals. Here's how to get those hours back.
1. Build a block library
The biggest time sink in quotation creation is writing the same itinerary content over and over. Day 1 in Goa is always the same - airport pickup, hotel check-in, beach walk, dinner at a local restaurant.
Build a library of reusable day blocks for your top 10 destinations. In TripDraft, you can save any day from any quote to your Block Library. Next time you quote Goa, drag the blocks in - done in 30 seconds instead of 15 minutes.
2. Save your rate cards
Stop looking up hotel rates in old emails and WhatsApp messages. Save every rate card you receive from vendors into TripDraft's Rate Card Library. When you're building a quote, the rates are right there - searchable by hotel name or destination.
TripDraft even warns you when a rate card is more than 60 days old, so you know to verify before quoting.
3. Use client persona presets
Different client types need different quote structures. A honeymoon couple needs romantic copy and a luxury theme. A corporate group needs a clean layout with GST details. A pilgrimage group needs darshan timings and temple notes.
TripDraft's persona presets apply the right theme, costing defaults, and block structure in one click. Select "Honeymoon Couple" and the quote is already set up correctly before you type a word.
4. Let AI parse the enquiry
Stop manually reading WhatsApp messages and typing out destination, dates, and pax. Paste the message into TripDraft and the AI extracts everything automatically. Review in 10 seconds, not 5 minutes.
5. Set up your company profile once
Your logo, cancellation policy, terms and conditions, bank details - set these up once in TripDraft's Company Profile. They appear on every quote automatically. No more copy-pasting from old quotes.
6. Use Quick Quote for repeat clients
For clients who've booked with you before and just want a quick price check, use Quick Quote mode. No AI, no day-by-day - just fill a single form and get a compact 1-2 page quote in under 30 seconds.
The math
If you create 5 quotes per day and each takes 30 minutes with the old method:
- Old method: 5 × 30 min = 2.5 hours/day
- With TripDraft: 5 × 5 min = 25 minutes/day
- Time saved: 2+ hours every day
That's 10 hours per week. 40 hours per month. Time you can spend on what actually grows your business.