Europe is a high-value destination for Indian agents - packages typically range from ₹1.5 lakh to ₹8 lakh+ per person. The margins are good, but the complexity is high: multiple countries, Schengen visa, varied currencies, internal flights/trains, and clients who've been watching travel vlogs with wildly different budgets.
Here's how to break down and price Europe packages correctly.
Schengen visa basics
All 27 Schengen countries are covered under one visa. Apply at the embassy of the country where the client will spend the most nights.
- Processing time: 15–45 working days (apply early)
- Fee: €80 (approximately ₹7,000–₹8,000) + VFS service charge
- Required documents: Travel insurance (min €30,000 coverage), hotel bookings, return flights, bank statements (3 months), cover letter, passport photos
- Success rate for Indian applicants: Generally high if documentation is clean
Agent tip: Help clients prepare visa documentation - it's a value-add that builds trust and justifies your service fee.
Popular routes from India
Classic Western Europe (10–12 days)
Paris (3N) → Switzerland (3N) → Amsterdam (2N) → London (3N)
Budget-Friendly Eastern Europe (8–10 days)
Prague (2N) → Vienna (2N) → Budapest (2N) → Optional: Bratislava (1N)
Mediterranean (10–12 days)
Rome (3N) → Florence (2N) → Venice (1N) → Swiss Alps (2N) → Paris (3N)
Scandinavia (8–10 days)
Copenhagen (2N) → Oslo (2N) → Bergen (1N) → Stockholm (2N)
UK + Scotland (8 days)
London (3N) → Edinburgh (2N) → Highlands (2N) → London (1N)
Cost components breakdown
1. International flights
| Route | Approx. return per person |
|---|---|
| Delhi/Mumbai–Paris/London (direct) | ₹45,000–₹80,000 |
| Delhi/Mumbai–Paris/London (1-stop) | ₹35,000–₹55,000 |
| Delhi–Frankfurt/Zurich (direct) | ₹40,000–₹70,000 |
Book 60–90 days in advance for best rates. Gulf carriers (Emirates, Etihad, Qatar) offer good connections with competitive pricing.
2. Internal transport
| Option | Cost range per person |
|---|---|
| Budget airline (Ryanair, EasyJet) | ₹3,000–₹8,000 per sector |
| Train (advance booking) | ₹2,000–₹10,000 per sector |
| Eurail Pass (4 travel days in 1 month) | ₹25,000–₹35,000 |
| Coach (FlixBus) | ₹1,000–₹3,000 per sector |
| Car rental (per day) | ₹4,000–₹8,000/day + fuel + tolls |
Eurail Pass vs point-to-point: For 3+ train journeys, a Eurail Pass often saves money. For 1–2 journeys, book individual tickets in advance.
3. Accommodation
| City | Budget (per night, double) | Mid-range | Luxury |
|---|---|---|---|
| Paris | ₹8,000–₹12,000 | ₹12,000–₹20,000 | ₹25,000–₹60,000 |
| London | ₹10,000–₹15,000 | ₹15,000–₹25,000 | ₹30,000–₹80,000 |
| Switzerland (Interlaken/Lucerne) | ₹10,000–₹15,000 | ₹15,000–₹25,000 | ₹30,000–₹50,000 |
| Amsterdam | ₹8,000–₹12,000 | ₹12,000–₹18,000 | ₹20,000–₹45,000 |
| Rome/Florence | ₹6,000–₹10,000 | ₹10,000–₹16,000 | ₹20,000–₹40,000 |
| Prague/Budapest | ₹4,000–₹7,000 | ₹7,000–₹12,000 | ₹12,000–₹25,000 |
4. Activities and sightseeing
| Activity | Approx. cost per person |
|---|---|
| Eiffel Tower (summit) | ₹3,000 |
| Jungfraujoch (Switzerland) | ₹15,000–₹18,000 |
| Colosseum (Rome) | ₹1,500 |
| London Eye | ₹3,000 |
| Seine River Cruise | ₹1,500 |
| Swiss cable cars (general) | ₹3,000–₹8,000 |
| Museum passes (city-specific) | ₹2,000–₹5,000 |
| Day tours (guided) | ₹5,000–₹10,000 |
5. Meals
| City tier | Daily meal budget per person |
|---|---|
| Paris/London/Zurich | ₹4,000–₹8,000 |
| Amsterdam/Munich/Rome | ₹3,000–₹5,000 |
| Prague/Budapest/Lisbon | ₹2,000–₹3,500 |
Indian restaurants are available in most European cities. Budget ₹800–₹1,500 per Indian meal.
Sample package costings
Budget Eastern Europe (8N/9D, per person)
| Component | Cost |
|---|---|
| Flight (Delhi–Prague, return from Budapest) | ₹40,000 |
| Hotels (8 nights, budget) | ₹28,000 |
| Internal transport (trains/buses) | ₹8,000 |
| Activities | ₹12,000 |
| Meals | ₹20,000 |
| Visa + insurance | ₹12,000 |
| Subtotal | ₹1,20,000 |
| TCS (2%) | ₹2,400 |
| Total per person | ₹1,22,400 |
Mid-range Western Europe (10N/11D, per person)
| Component | Cost |
|---|---|
| Flight (Mumbai–Paris, return from London) | ₹50,000 |
| Hotels (10 nights, mid-range) | ₹1,20,000 |
| Internal flights/trains (Paris→Zurich, Zurich→Amsterdam, Amsterdam→London) | ₹25,000 |
| Activities (Jungfraujoch, Eiffel, museums, tours) | ₹40,000 |
| Meals | ₹40,000 |
| Local transport (metro, taxi) | ₹10,000 |
| Visa + insurance | ₹12,000 |
| Subtotal | ₹2,97,000 |
| TCS (2%) | ₹5,940 |
| Total per person | ₹3,02,940 |
Luxury Europe (12N/13D, per person)
| Component | Cost |
|---|---|
| Flight (business class, Delhi–Paris return) | ₹2,50,000 |
| Hotels (12 nights, 5-star) | ₹4,20,000 |
| Internal (first-class trains + one internal flight) | ₹50,000 |
| Activities (private guides, skip-the-line, exclusive experiences) | ₹80,000 |
| Meals (fine dining + casual) | ₹60,000 |
| Private transfers | ₹40,000 |
| Visa + premium insurance | ₹15,000 |
| Subtotal | ₹9,15,000 |
| TCS (2%) | ₹18,300 |
| Total per person | ₹9,33,300 |
Seasonal impact
| Season | Months | Impact |
|---|---|---|
| Peak summer | June–August | Highest prices, best weather, crowded |
| Shoulder | April–May, September–October | Best value - good weather, lower rates |
| Winter | November–March | Cheapest (except Christmas markets), cold, shorter days |
Pro tip: Sell September–October Europe trips. Weather is still pleasant, crowds thin out, and prices drop 15–25% from peak summer.
Common quoting mistakes
- Underestimating Switzerland costs - everything in Switzerland is 2–3x other European countries
- Forgetting city tax - many European cities charge €2–€7/person/night tourist tax (not in hotel rate)
- Not accounting for internal transport - Europe is bigger than it looks; Paris to Zurich is not a "short drive"
- Quoting EUR/GBP without buffer - add 4–5% forex buffer
- Ignoring visa processing time - if visa gets delayed, flights may need rebooking at higher rates
- Not explaining TCS - at ₹3 lakh+ packages, ₹6,000+ TCS needs explanation upfront
How TripDraft helps
Build multi-country Europe itineraries with per-country cost breakdowns, automatic currency conversion across EUR/GBP/CHF, and TCS calculation. The day-wise PDF format helps clients visualize the trip and justify the investment.
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